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Predefined Search

Predefined Search Types*
Search
To view a record, click on the document number..
To search for all records under a specific name:
  1. Click on any document number containing the name of the desired person.
  2. Once the document page opens, click on the desired name from the left-hand menu.
  3. All documents tied to that person will then be listed by Document Type and Recording Date from 1986 to present.
Search results will contain records matching your criteria. If your search results are high, change your search criteria and try again
If you would like to purchase a record, select an item and click "Add to Shopping Cart".
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Indexes are available from 1/1/1986 to 5/31/2026
Please click on the Help link at the top of the page for the latest frequently asked questions (FAQ)

The name search is available at the top of the page by clicking "Name". PLEASE NOTE: Although only the last name is required, please add a partial first name where applicable to prevent the system from timing out during a lengthy search.
Searching by document number is available at the top of the page by clicking "Document Number".
Please Select a Date of Recording from: 1/1/1986 through: 5/31/2026 (Please note: this date may only include partial of the documents recorded). The range is limited in order to maximize search speed.
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If you have any questions, you can call (925) 335-7900 during regular office hours or visit our website at https://www.contracostavote.gov/.
Our street and mailing address is:
Contra Costa County Clerk-Recorder
555 Escobar Street
Martinez, CA 94553



If you have any questions, you can call (925) 335-7900 during regular office hours or visit our website at https://www.contracostavote.gov/.
Our street and mailing address is:
Contra Costa County Clerk-Recorder
555 Escobar Street
Martinez, CA 94553
  • What is the difference between a Grant Deed and Deed of Trust?
    Grant Deeds are used to transfer title of real property. This is done at the time of purchase and can be later recorded to add or remove individual’s names after purchase. This is known as the “title” document.
    Deeds of Trusts are loan documents given at the time of purchase resulting in an obligation to pay the loan or foreclosure may result. The Deed of Trust is also recorded when refinancing.

  • What if I never received my original recording?
    Original documents are not generally accepted for any legal purpose. They cannot be used to prove identity. You will need a certified copy of the recorded document for any legal purposes.

  • I just paid off my Mortgage/Deed of Trust, will I receive my new deed?
    No, a new deed will not be issued or recorded.

  • I just received a document titled Substitution of Trustee and Reconveyance, what does it mean?
    If you recently paid off a mortgage, refinanced or sold your home, these documents reflect your mortgage/deed of trust has been satisfied.

  • Why is the County Recorder filing a lien against me?
    The Clerk-Recorder Department does not create liens. Various taxing agencies prepare and record liens and releases with our department which is why our name appears on your credit report. You will need to view or obtain a copy of the lien to locate the agency placing the lien against you. You may then speak to the agency about the lien. It is important that you review our records for a recorded release of lien as credit reporting agencies sometimes fail to include them on your credit report. If you locate a release you may provide a certified copy to the credit bureau to have it reported as released.

  • There is a lien filed under my name and it is not my property or information, how do I correct this mistake?
    The Clerk-Recorder Department records are indexed by name. There can be multiple people with the same name in the county. Most liens have the last 4 digits of a social security number. You will need to prove to the party questioning the lien that it does not belong to you with a copy of the lien and proof that the last 4 digits of your social security number are not the same.

  • Is my Last Will and Testament recorded with the County Recorder?
    The Last Will and Testament is not a recordable document. It may be filed with the Probate Court. Trust documents may be recorded if real property is involved. You will need to review our records under the name of the trustee of the trust to verify whether the trust has been recorded.

  • Why does my property tax bill not include individuals that I have listed on the deed to the house, is this incorrect?
    The Assessor is responsible for preparing property tax bills. Their records name all parties on the deed but issue the tax bill using only the first name on the deed. The owners of the property are all grantees named on the latest recorded deed. If you have additional question regarding your property tax bill, please contact the Contra Costa County Assessor.

  • What is a document number? What does Book and Page mean?
    Prior to 1980, documents were numbered using a book and page sequence. In 1980 the Recorder began using an annual continual number called a document or instrument number. Please note that tract maps, parcel maps etc are still numbered using a book and page system.

  • I own a mobile home, where can I find my deed?
    Mobile home documents are filed with the Department of Housing and Community Development.

  • To complete this order, click Regular or Certified for each document number to specify the type of copy desired.
  • To remove a record from this order, select the item and click “Remove Selected” at the top of the box.
  • Once all selections have been made, click “Recalculate” to view the total amount due.
  • Click “Check Out” to finish.